Office Moving Services

Office Moving Services

For over 100 years, thousands of families and Canadian corporations large and small have been using the services of Cassidy’s to look after their moving needs.

We take the complexity out of moving employees using our experience and network of national and international partners. It starts when you contact Cassidy’s. Our trained and experienced moving consultants will first take the time to understand your business and provide solutions that:

• Reduce HR Workload
• Establish a Realistic Moving Budget
• Help Establish or Modify, Monitor and Enforce Moving Policies
• Provide Customized Reporting
• Supply Quality Reports
• Standardize Invoices

Our goal to match your professionals with our professionals to come up with a quality driven, cost effective, long term customized moving solutions for all your employee relocations.

REACH OUT FOR YOUR NEXT OFFICE MOVE

Things To Know About Office Moving

Few things disrupt operations at your office like moving. Cassidy’s can help. The key to successful office moving is planning.

From our experience, most companies underestimate the amount of time it takes to plan and execute a successful office move. Sit down with a Cassidy’s professional to establish a timeline for your move. Some important subjects that need to be addressed are:

1. Physical Planning

Well before you move, take steps to be prepared. Believe us; this time will pay big dividends.

• Produce a floor plan of your current space
• Obtain a blueprint of your new office space
• Create a proposed, scale furniture orientation drawing
• Indentify and label the telephone/server room
• Place PC and printers into your drawing
• Place voice and data lines on your drawing
• Look at potential future use when you are designing space and wiring
• Indentify voice and data jack locations on your drawing
• Assign each work station and area a unique identification number
• Get feedback and approval for the new design
• Identify any access challenges or limitations (including times) for moving

2. Teams

Unless you have a small office, you are going to need help. Many organizations try to involve every person in the office in the move whether it’s as simple as packing and labeling their own work area to handling data back-up and dealing with vendors. Many hands make light work! Some suggested teams are:

• Communications Team
  This team would be responsible to see that phone lines, fax lines and internet are cancelled and established at the new location. They are responsible for testing to make sure you are ready for business. This team should start early. T1 lines, for example can take two months to become active. All arrangements should be reconfirmed one month and one week before the move.
• Computer/Server Team
  This team could be responsible for making sure your servers, PCs and printers are prepared for the move. They should make sure all data is backed up and transported separately to the new location. They have to work with vendors or consultants to ensure the cabling is in place where it’s needed and tested. Printers and phone systems have to be configured for the new space and tested.
• Management Team
  The management team should appoint a site supervisor with overall knowledge of how things are going to be arranged; when things are going to happen and who is responsible for the actions. This should also be the person who deals with the movers on moving day to ensure things go where they should. This team should also communicate and deal with employee issues and interface with all venders.

3. Labeling

The biggest single thing that can be done to ensure that moving day goes smoothly and disrupts operations the least is careful attention to labeling. Cassidy’s will provide the labels you need to do the job right. Each area and workstation should have a unique number that corresponds with an area and number on your new site plan.

• All workstation items including bins and cartons must be labeled with a unique number
• All common area items must be labeled and number identified
• All computer, network and telephone lines must be labeled and numbered
• Pictures, white boards, plants, filing cabinets… must be labeled
• For large moves, colour coding can be used to further help indentify movements
• Computer, printers, fax machines and other equipment must be labeled
• Anything not moving should be clearly identified or segregated in a closet or separate room

4. Cleaning

Moving might be the only chance you will ever have to completely clean every surface in your business. Take advantage of this. The day of packing is a good time to do this. This is also the perfect time to take a hard look at the furniture and equipment you are using. Don’t pay to move it if it is not working for you. Before you move:

• Clean electronic items
• Clean all furniture
• Clean all wall hangings and boards
• Clean all kitchen items
• Inventory existing equipment
• Determine what needs to sold, donated or disposed of
• Determine what needs to be replaced
• Complete arrangements for replacement and disposal before moving day

5. Other Considerations

As you progress with your moving plans you will find that many details will pop up requiring your attention. Here are some tips we can suggest to help you deal with these:

• Create a contact list that includes personnel and vendors and their responsibilities
• Have spare cables, keyboards, mice and other small items on hand
• Have a list of phone numbers (including 800 lines) and email addresses to test on moving day
• Make sure Cassidy’ has a copy of the new site plan

Office Storage

Many businesses require the services of a storage company. Why take up expensive office space with rarely used items? Buying consumables in bulk is cheaper but where do you put it? Good used office furniture has little re-sale value but is expensive to replace. Cassidy’s offers inside, temperature controlled storage designed to meet any office need. Online inventory control is also available. Contact Cassidy’s to discuss how you can save money and space storing.

You might save by storing if:

• Records and Files are dated but must be retained
• Library items replaced by electronic versions but must be retained
• You moved from a larger space to a smaller space
• Have furniture and equipment for future use
• Need to unite items for a project
• Are consolidating or downsizing offices
• Buy consumables in bulk
• Print brochures, catalogs or other printed matter in bulk
• You are building an inventory

Office Moving Reviews

“I have worked with Cassidy’s Moving & Storage and Scott Myers for the past 7 years. Cassidy’s has implemented our regional moves across Canada for 52 regional offices during this time. Cassidy’s Moving & Storage’s pricing has always been reasonable and their responsiveness has been exceptional, especially in regards to urgent and timely requests.”
– Rose-Ann D., Facilities Coordinator

“On behalf of (our organization), Ottawa Office Staff, I’m extending a sincere thank you to Cassidy’s for making our office relocation a positive experience. Josh, Brian, Gary, Joey and Tony worked as a highly competent and professional team. They were courteous, cooperative and equally efficient in completing the assignment. Their customer focus was excellent. I would recommend Cassidy’s to anyone moving their home and office.”
– Amanda R.

“I want to write and express our appreciation for the great service that your firm provided during our recent office move. As I’m sure you are aware, the process of moving an office is quite a daunting proposition, but with the assistance provided by Cassidy’s before, during and after our move, greatly reduced our level of concern. Your crew was very professional and we were able to complete our move without any interruption to our business operations. Our relocation was completed on schedule and within the quoted price. I would not hesitate to use you firm for any of our future relocation needs.”
– Scott F., Manager, Finance & Administration

“On behalf of (our company’s) staff, I would like to extend special thanks to you and your team for management of recent move.  The positive attitudes, professionalism and organization of the moving team helped to make our transition much easier. Please extend thanks to all involved. I would not hesitate to recommend Cassidy’s to complete both corporate and/or personal moves.”
– Dianne W., Move Coordinator

“(Our organization) is a 166-bed long term care facility that recently moved from its former location to a new facility across the City of Pembroke. The move, which included 166 beds, residents furniture and large equipment/supplies, was the first long-term care facility in Ontario to complete such a large move in less than one day. We used the corporate relocation moving services of Cassidy’s Moving & Storage. We were more than satisfied with the excellent service we received from the owner and staff in ensuring that all of the resident’s furniture and our equipment and supplies were moved safely and quickly. We owe this success to the professionalism and flexibility consistently demonstrated by the Cassidy’s team of movers. I would not hesitate to use Cassidy’s again and to recommend them to any organization faced with similar challenges.”
– Shelly S., Administrator

“On behalf of (our school) I would like to thank your company for the wonderful job that you have done to move the contents of our school to (our new school). Your team, led by Marcel and Terry, deserve a great deal of credit for a job well done. Your staff was courteous, polite and most importantly respectful of our schools belongings. We greatly appreciate their effort and cooperation throughout our move. Thank you for the excellent service!”
– Brent M., Principal